SaaS (B2B)
Increased Qualified Lead Conversion by 92% in 8 Weeks
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Logistics & Supply Chain
Improved Vendor Fulfilment Accuracy by 58% for a Logistics Platform
Scale-up
Platform Automation & Process Optimization
14 weeks
58%
improvement in order fulfilment accuracy
46%
reduction in manual reconciliation work
35%
faster vendor response times
100%
automated order routing and status updates
Customer Info
The client is a logistics technology platform connecting enterprises with distributed vendor partners. As order volume grew, their fulfilment process struggled to keep up due to manual coordination and fragmented systems.
Overview
The client's operations team relied on spreadsheets, emails, and manual updates to manage vendor fulfillment. Errors in order routing, delayed vendor responses, and lack of real-time visibility caused frequent issues and customer dissatisfaction.
Spartan Labs was engaged to automate the fulfillment workflow and build a scalable system that ensured accuracy, speed, and transparency.
Within 14 weeks, the client achieved major improvements in fulfillment reliability and operational efficiency.
Engagement Type
- Platform Workflow Automation
- Process Redesign & Optimization
- Vendor Management System Design
- Internal Operations Enablement
- Reporting & Monitoring
Tools & Technologies
- Web-Based Operations Platform
- Automation & Event Triggers
- Vendor APIs & Integrations
- Analytics & Monitoring Dashboards
The Challenge
The logistics platform faced several scaling challenges:
- Manual order routing, leading to frequent errors
- Delayed vendor acknowledgments, slowing fulfilment
- Limited visibility into order status across partners
- High reconciliation overhead for operations teams
- Difficulty scaling operations with increasing volume
These issues directly impacted service reliability and customer trust.
The Solution
Spartan Labs designed and implemented a robust automation system:
1) Intelligent Order Routing
- Automated vendor assignment based on capacity, location, and availability
- Fallback rules for failed or delayed responses
2) Vendor Workflow Automation
- Automated order notifications and acknowledgments
- SLA timers and escalation logic
3) Fulfillment Tracking
- Real-time order status updates across the platform
- Event-based status changes
4) Reconciliation Automation
- Automated data matching and exception handling
- Reduced manual checks and spreadsheet dependency
5) Monitoring & Reporting
- Dashboards for fulfillment accuracy and vendor performance
- Alerts for delays and anomalies
The Impact
Following implementation:
- Fulfilment accuracy improved by 58%, reducing errors and rework
- Manual reconciliation reduced by 46%, freeing operations capacity
- Vendor response times improved by 35%, speeding up delivery
- Operations scaled smoothly without adding headcount
- End-to-end fulfillment visibility enabled proactive issue resolution
Client Feedback
“Spartan Labs brought structure and automation to one of the most complex parts of our business. The difference in accuracy and visibility has been huge.”
VP of Operations
Logistics Technology Company
Want Similar Results?
If your operations are struggling with manual processes and scaling challenges, Spartan Labs can help you build automation that improves accuracy and efficiency.